Free financial tools script

Major Features :

1. Sales (accounts receivable):
   • Sales
   • Unlimited number of customers
   • Customer branches
   • Sales orders (can be printed as quotes)
   • Delivery to invoice
   • Separation of customer invoice issue and goods delivery.
   • Invoicing (with optional payment link)
   • Credit notes
   • Documents can have more than one row with the same stock id.
   • Direct deliveryy.
   • Direct invoice.
   • Batch invoicing for more than one delivery.
   • Template delivery and invoicing. can be marked in sales order inquiry.
   • Most of sales documents are editable.
   • Links to print documents after entry.
   • Links to print documents in inquiries.
   • Line descriptions in sales documents can be edited and printing of documents handles multiple line of descriptions.
   • Point of sales (POS) definitions for better handling of cash sales
   • Sales groups for grouping customer branches.
   • Recurrent invoices
   • Dimensions can be selected on sales delivery and invoices.
   • Accumulating of shipping costs and legal text on invoices
   • New printed document layout
   • Deposits, single and batch, allocations.
   • Sales areas
   • Sales types
   • Salesmen
   • Salesman provisions and breakpoints for calculating provisions for salesmen. salesmen report.
   • Shipping companies
   • Purchase (accounts payable):
   • Unlimited number of suppliers
   • Purchase orders
   • Goods receival notes (GRN)
   • Supplier invoices, with received items and GL items
   • Supplier price lists
   • Various payment terms.
   • Supplier credit notes show only invoices for a period
   • Credit this link in supplier inquiry
   • Attachment of scanned documents
2. Items and inventory:
   • Unlimited number of stock and none-stock items
   • Item categories
   • Item locations
   • Price lists also in various currencies
   • Adjustments
   • Location transfers
   • Re-order levels (option: email notification when stocks available are below re-order levels).
   • Automatic calculation of average item material cost from po delivery and work order entry.
   • Automatic calculation of prices from home currency and base sales type settings.
   • Quantity decimals now use the item units if any.
   • Item kit sets for order/sales speed up
   • Oreign codes registration for barcode scanner entry.
3. Manufacturing:
   • Bills of material
   • Work centre inquiries
   • Advanced production and simple assembling
   • Work order entries
4. Dimensions:
   • Use up to 2 levels
   • Dimensions can be used as: projects, cost centres, departments, inventories (the general ledger can be selected over several years) or whatever you define them to be
   • Dimension view shows account balance
   • Dimension due date and costs follow-up.
5. Bank:
   • Several bank accounts
   • Detailed payments and deposits
   • Currencies
   • Currency rates by date (historical)
   • Bank inquiries and reports.
   • Bank accounts reconciliation
6. General ledger:
   • Unlimited number of accounts
   • Account classes
   • Account groups
   • Manual journal entry with dimensions entry
   • Budget entry even on dimensions.
   • Detailed inquiries and reports.
   • Quick entries (preset GL transactions) in bank deposit/payment, journal entry and supplier invoice/credit.
7. Reports:
   • A considerable amount of reports can easily be printed out into PDF.
   • Most general ledger reports can be filtered by dimensions
   • Period selections can be made over seleral financial years.
   • Documents with forms and logos can be batch printed out and automatically emailed customers Invoices can be selected with an electronic payment link.
   • Several reports can be supplied with Business Graphics. Options are charts with Horizontal bars, Vertical bars, Dots, Lines, Pies and Donuts.
8. Access levels and adaptation:
   • Unlimited number of companies can be created, and their databases can be placed anywhere in the world.
   • If you only have access to one database, a table-prefix can be used enabling you to have all your companies placed inside one database.
   • Unlimited number of financial (fiscal) years. Financial years can be closed against entries.
   • Multi-user access with different priviliges
   • Voiding of transactions
   • Reprinting of transactions
   • Backup and restore of companies.
   • More than one GST (VAT) levels.
   • A date picker alongside all date fields including weeknumbers.
   • A simple audit trail (stamping GL transactions with username)
   • Module addons for creating export/import to/from FrontAccounting
   • Extension addons for creating own menu tabs and applications
9. Advanced GST (VAT) handling:
   • Several GST (VAT) definitions with GST (VAT) groups
   • Definition of GST (VAT) included
   • GST (VAT) can be selected on a per customer, supplier or item level
   • Advanced GST (VAT) inquiry and report showing details and outputs/inputs.
10. Full currency support:
    • Historical currency rates
    • Multi-currency bank accounts, customers and suppliers.
11. Several languages are ready:
    • Full support for localization by the GNUs gettext package.
    • Many languages are ready.
    • Several chart of accounts are available in the download section.
    • Full support for right to left (rtl) screens and reports (arabic).
    • Support for Jalali or Islamic calendars.

Enhancements:

• Optional Replacement of Listboxes for Items, Customers and/or Suppliers with a Search Box.
• Salesman Provisions and Breakpoints for calculating Provisions for Salesmen. New Salesmen Report.
• Documents can have more than one Row with the same Stock ID.
• Separation of Customer Invoice Issue and Goods Delivery.
• Direct Delivery Entry.
• Direct Invoice Entry.
• Batch Invoicing for more than one Delivery.
• Template Delivery and Invoicing.
• Most of Sales Documents are editable.
• Links to Print Documents after entry.
• Links to Print Documents in inquiries.
• Rewrite and better Tax Routines, Tax report
• Automatic Calculation of Average Item Material Cost from PO Delivery and Work Order Entry.
• Units of Measure moved to company database.
• Numeric inputs for percent/price/exrate amounts is now related to user display formats.
• Better program structure.
• Optional Wiki Help Integration.
• A Lot of Minor Bug Fixes.
• FA is now PHP 4 and PHP 5 compatible and should run on MySQL 3.23 5.X.X Servers
• Accelerator keys in menues
• Grouping listboxes where appropriate
• Sortable database paging in inquiries with many records
• Line descriptions can be edited and printing of documents handles multiple line of descriptions.
• Point of Sales definitions for better handling of cash sales
• Sales Groups for grouping customers.
• Recurrent Invoices
• Dimensions can be selected on sales delivery and invoices.
• Accumulating of shipping costs and legal text on invoices
• New printed document layout
• Option for graphic links instead of text links in tables.
• Attachment of scanned documents
• Item Kit Sets for order/sales speed up
• Foreign Codes registration for barcode scanner entry.
• Bank accounts reconciliation
• Quick Entries (preset GL transactions) in Bank Deposit/Payment, Journal Entry and Supplier invoice/credit.

Requirements:

• MySQL 3.23 or higher
• PHP 4 or higher
• GD 2.0 or higher

Major Features:

1. Limiting the amount of suppliers. 3 to 4 suppliers works well with low value purchases, increasing with the contract or item values.
2. Paying suppliers as promised and making the payment process as easy as possible. Deferring payments places financial strain on supplier that affects the service quality and may increases future prices.
3. Grade suppliers firstly according to the service they offer. Uncompetitive suppliers are automatically eliminated from the panel when they do not receive business and will then stop quoting.
4. Bring in a new supplier from time to time to prevent the possibility of the panel colluding by increase their prices together. TenderSystem also offers the added functionality of comparing non-panel prices on a continual basis.
5. Eliminate suppliers that have a loss leader strategy in place by providing them with so much business that it becomes uneconomical for them. Their aim is to decrease competition by deteriorating the panel and if they have enough resources to sustain and extended loss remove them from the panel.
6. Sufficiently training staff so that tender invitations are of good quality. The more information provided in the tender the better the quality of quotes and quicker the response.
7. Suppliers must believe in the credibility of the electronic marketplace. TenderSystem has built in best business practises to ensure credibility and transparency, but management must take ownership of the process and manage the initial resistance that is present in a changing environment. Explain the benefits achievable by all parties to suppliers and staff.